Senior Reconciliation Specialist
- Kaunas
- Vilnius
Brief info about Vinted
Our mission is to make second-hand the first choice, and we're looking for people who want to help us get there. Every day, we work together to help our members buy and sell pre-loved clothing and lifestyle items, giving each piece a second life – or even a third.
The Vinted Group is made up of three business units that support this mission:
Vinted Marketplace is Europe’s leading platform for second-hand fashion and a go-to destination for all kinds of pre-loved items, with a growing range of categories. Our platform connects millions of members across 20+ markets, helping great items find a new life.
Vinted Go enhances the shipping experience with a vast network of over 500,000 pick-up and drop-off points, partnering with more than 60 carriers across Europe, with added services like item verification for peace of mind on high-value pieces.
Vinted Pay is the newest part of the Vinted Group, dedicated to bringing secure, reliable payments to buyers and sellers across Europe. Seamlessly integrated into the Vinted app, it helps keep every transaction safe, efficient, and easy for our members.
Founded in 2008 in Lithuania, Vinted began as a way for friends to find new homes for clothes they no longer needed. In 2019, we became Lithuania's first unicorn! Today, our headquarters remain in Vilnius, and we've grown with offices across Europe, supported by a team of over 2,000 people.
Information about the position
As a Senior Reconciliation Specialist, you’ll be a subject-matter expert in safeguarding and reconciliations for Vinted Pay. You’ll own the daily control that protects “Relevant Funds” (client money) and keeps client and company funds strictly segregated, take on the most complex investigations, and drive the projects and documentation that keep our safeguarding framework scalable and audit-ready. You’ll work closely with the Team Manager, Finance, Treasury, Compliance, Payments and Tech, and with our banking and PSP partners
In this position, you’ll
- Own the daily internal and external safeguarding reconciliations and the end-of-day safeguarding control across all accounts, currencies and banking partners, making sure any shortfall or excess is corrected within regulatory timelines.
- Perform monthly PSP invoice, fee and settlement reconciliations and resolve discrepancies with partners.
- Investigate complex cash management, FX and safeguarding issues (e.g. funding shortfalls, FX differences, unallocated funds, cut-off mismatches), quantify the impact and work with Payments, Operations and Tech to fix root causes.
- Support the Team Manager on escalated issues, such as high-value or aged breaks, partner disputes and potential safeguarding incidents.
- Act as the reconciliation and safeguarding expert on third-party platform implementations (reconciliation tools, banking partners, PSPs, new currencies): define requirements, run UAT and support go-live.
- Identify manual bottlenecks and deliver automation with Data and Tech.
- Write and maintain process descriptions, procedures, control documentation and the Safeguarding Policy, and keep an audit-ready break and incident log.
- Prepare daily and monthly safeguarding regulatory reporting and support internal and external audits.
- Share expertise with colleagues and track regulatory developments (e.g. PSD2/PSD3, EMD, FCA CASS 15).
About you
- 4+ years in reconciliations, safeguarding, treasury operations or finance controls in an EMI, payment institution, bank or high-volume fintech.
- Hands-on experience with safeguarding or client-money reconciliations, controls and audits, and a strong grasp of segregation of funds, general ledger accounting and payment flows (PSP settlements, payouts, FX).
- Experience implementing or configuring a reconciliation platform (e.g. AutoRek, Ledge, Aurum, Duco) or contributing to finance-system projects.
- Working SQL and advanced Excel; experience with BI or planning tools (e.g. Looker, Pigment) is a plus.
- Clear writer and communicator: you produce audit-ready documentation and explain complex issues to stakeholders at all levels.
- Detail-oriented and calm under daily deadlines, with sound judgement on when to escalate. Fluent English.
Work perks
- The opportunity to benefit from our share options programme
- 25 working days of holiday
- Access to all the tools & tech needed for work
- Home office support: we provide IT workstation equipment and a personal budget of up to €540 for home workplace furniture
- Private health insurance
- Pension plan with flexible contribution options and a matching contribution from Vinted
- Confidential Employee Assistance Program (EAP) for you and your family
- Frequent team-building events
- A personal monthly budget for shopping on Vinted
- A dog-friendly office
- In Vilnius office: gym & in-house meals at friendly prices
- In Kaunas office: a monthly lunch allowance, and a once-a-week provided in-house lunch and breakfast
Working at Vinted
Workation policy
Better balance holidays with workdays by working remotely! Up to 90 days per year in the EU, of these, 21 days can be spent globally. For non-EU citizens, it's 21 days worldwide. This can be combined with time off for vacation or personal time.
Individual learning budget
Each year, you’ll be given a learning budget (starting at €3,000), and a total of up to 10 working days over a 2-year period to support your personal and professional development.
Hybrid work
Our hybrid model, with 2 recommended office days a week, gives you and your team the flexibility to decide if and when you want to work from home, and when to catch up in person.
Equal opportunity
We welcome applications from everybody, regardless of your background, identity, or life experiences. Job openings come with guides, not checklists. If you’re excited about a role, but don’t identify with every point in the ‘About you’ section, apply anyway – you might still be the perfect match!